Technical Submission Returnable Documents
The Technical Submission Returnable Documents (TSRD) constitute the essential documentation that a bidder must provide as part of their bid proposal during the bidding phase of the procurement process. These documents primarily address the technical aspects of the tendered project or contract.
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The Technical Submission aims to enable the Tenderer to demonstrate a comprehensive understanding of the Project and articulate their capability to provide the works under the Contract.
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These documents are subject to evaluation by the procuring entity, owner's representative, or employer to assess the bidder’s technical competence, compliance with project specifications, and overall suitability for contract award.
A Technical Submission Returnable Documents package for a tenderer seeking to win a construction contract typically includes a comprehensive set of documents demonstrating the bidder’s technical capability, experience, methodology, and compliance with the tender requirements.
Below is a structured breakdown of what is generally required:
Administrative & Compliance Documents
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Letter of Tender Submission – Official letter stating the tenderer’s intention to bid.
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Tenderer’s Information Form – Company details, including name, registration number, address, and contact info.
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Power of Attorney – Authorization for the signatory to represent the tenderer.
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Tax Compliance Certificate – Proof of up-to-date tax obligations.
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Business Registration & Licenses – Company incorporation certificate, trade licenses, and professional affiliations.
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Bank Reference Letter – Proof of financial stability and creditworthiness.
Technical & Experience Documentation
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Company Profile – Overview of the firm, organizational structure, and key personnel.
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Relevant Experience & Past Projects – A list of similar completed projects with descriptions, contract values, client references, and completion certificates.
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Project Team & Key Personnel CVs – Qualifications and experience of PMs, engineers, architects and specialists.
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Project Execution Plan – Detailed work approach, methodology, sequencing, and resource planning for execution.
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QA & QC Plan – Strategies for ensuring compliance with design specifications and construction standards.
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HSE Plan – Risk assessment, health & safety protocols, and environmental impact mitigation measures.
Project-Specific Technical Submissions
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Program of Works (Project Schedule) – Gantt chart or P6/MS Project timeline detailing construction milestones.
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Construction Method Statements – Step-by-step explanation of how key construction activities will be carried out.
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Resource Allocation Plan – Details of equipment, materials, and manpower availability.
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Logistics & Site Management Plan – Strategy for managing site operations, traffic, security, and temporary facilities.
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Risk Management & Mitigation Plan – Identification of project risks and proposed mitigation strategies.
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Testing & Commissioning Plan – Procedures for ensuring system functionality before handover.
Financial & Commercial Aspects
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Bill of Quantities (BOQ) & Cost Breakdown – Itemized list of materials, labor, and equipment costs.
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Cash Flow Projections – Estimated expenditure over the project lifecycle.
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Value Engineering Proposal – Alternative cost-saving approaches without compromising quality.
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Insurance & Bonding Documents – Performance bond, bid bond, and professional indemnity insurance.
Compliance with Employer’s Requirements
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Technical Specifications Compliance Statement – Confirmation of adherence to the employer’s project specifications.
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Environmental & Sustainability Strategy – Demonstration of sustainable construction practices.
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Stakeholder Engagement Plan – Community relations, subcontractor engagement, and labor policies.
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Tender Clarifications & Addenda Acknowledgment – Signed acknowledgment of all issued clarifications or amendments.