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Technical Submission Returnable Documents

The Technical Submission Returnable Documents (TSRD) constitute the essential documentation that a bidder must provide as part of their bid proposal during the bidding phase of the procurement process. These documents primarily address the technical aspects of the tendered project or contract.

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The Technical Submission aims to enable the Tenderer to demonstrate a comprehensive understanding of the Project and articulate their capability to provide the works under the Contract.

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These documents are subject to evaluation by the procuring entity, owner's representative, or employer to assess the bidder’s technical competence, compliance with project specifications, and overall suitability for contract award. 

A Technical Submission Returnable Documents package for a tenderer seeking to win a construction contract typically includes a comprehensive set of documents demonstrating the bidder’s technical capability, experience, methodology, and compliance with the tender requirements.

Below is a structured breakdown of what is generally required:

Administrative & Compliance Documents

  • Letter of Tender Submission – Official letter stating the tenderer’s intention to bid.

  • Tenderer’s Information Form – Company details, including name, registration number, address, and contact info.

  • Power of Attorney – Authorization for the signatory to represent the tenderer.

  • Tax Compliance Certificate – Proof of up-to-date tax obligations.

  • Business Registration & Licenses – Company incorporation certificate, trade licenses, and professional affiliations.

  • Bank Reference Letter – Proof of financial stability and creditworthiness.

Technical & Experience Documentation

  • Company Profile – Overview of the firm, organizational structure, and key personnel.

  • Relevant Experience & Past Projects – A list of similar completed projects with descriptions, contract values, client references, and completion certificates.

  • Project Team & Key Personnel CVs – Qualifications and experience of PMs, engineers, architects and specialists.

  • Project Execution Plan – Detailed work approach, methodology, sequencing, and resource planning for execution.

  • QA & QC Plan – Strategies for ensuring compliance with design specifications and construction standards.

  • HSE Plan – Risk assessment, health & safety protocols, and environmental impact mitigation measures.

Project-Specific Technical Submissions

  • Program of Works (Project Schedule) – Gantt chart or  P6/MS Project timeline detailing construction milestones.

  • Construction Method Statements – Step-by-step explanation of how key construction activities will be carried out.

  • Resource Allocation Plan – Details of equipment, materials, and manpower availability.

  • Logistics & Site Management Plan – Strategy for managing site operations, traffic, security, and temporary facilities.

  • Risk Management & Mitigation Plan – Identification of project risks and proposed mitigation strategies.

  • Testing & Commissioning Plan – Procedures for ensuring system functionality before handover.

Financial & Commercial Aspects

  • Bill of Quantities (BOQ) & Cost Breakdown – Itemized list of materials, labor, and equipment costs.

  • Cash Flow Projections – Estimated expenditure over the project lifecycle.

  • Value Engineering Proposal – Alternative cost-saving approaches without compromising quality.

  • Insurance & Bonding Documents – Performance bond, bid bond, and professional indemnity insurance.

Compliance with Employer’s Requirements

  • Technical Specifications Compliance Statement – Confirmation of adherence to the employer’s project specifications.

  • Environmental & Sustainability Strategy – Demonstration of sustainable construction practices.

  • Stakeholder Engagement Plan – Community relations, subcontractor engagement, and labor policies.

  • Tender Clarifications & Addenda Acknowledgment – Signed acknowledgment of all issued clarifications or amendments.

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