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Technical Submission Returnable Document - A Compulsory Bid Document at the Tender Stage


Technical Submission Returnable Documents for Mega Construction Projects @ Tender Stage hashtag#tender hashtag#megaprojects hashtag#bidding hashtag#construction hashtag#projectmanagement

Technical Submission Returnable Documents(TSRD) typically indicate the paperwork that a bidder must submit as components of their bid proposal in the procurement process's bidding phase. These documents generally pertain to the technical facets of the project or contract under consideration for bidding. 

The purpose of the Technical Submission is to enable the Tenderer to demonstrate a comprehensive understanding of the Project and articulate their capability to provide the works under the Contract.

These documents are usually reviewed by the procuring entity, owner's representative, or employer to evaluate the bidder's technical capabilities, compliance with project requirements, and suitability for awarding the contract. It's essential for bidders to carefully prepare and submit these documents under the requirements specified in the bid solicitation documents.

The specific documents included in TSRD may vary depending on the nature of the project or contract, as well as the requirements set forth by the procuring entity or client. However, TSRD must and should include the "Project Execution Plan". 

The Project Execution Plan is a comprehensive document that details the methods by which a project will be executed, monitored, controlled, and closed. It acts as a guide for all stakeholders engaged in the project, offering an intricate summary of the project's goals, extent, outputs, schedule, financial plan, resources, hazards, communication strategy, and quality management strategy.

Key components typically included in a project execution plan are:

1. Introduction

1.1 Project Background 

1.2 Business Case

1.3 Project Scope Statement

1.4 Key Project Metrics 

2. Company Structure

2.1 Management Organization Chart

2.2 Assigned Project Team

2.3 Company Profile & Delivered Projects

2.4 Partners & Subcontractors

2.5 Decision-making Processes

2.6 Internal Dispute Resolution Policies and Procedures

2.7 Lessons Learned

3. Project Scope

3.1 Land Use Permit & Land Access

3.2 Key Project Elements

3.3 Principle Quantities

3.4 Major Deliverables

3.5 Assumptions and Constraints

4. Design & Engineering Execution

4.1 Basis of Design

4.2 Engineering Approach

4.3 Interface Management

4.4 Units & Codes

4.5 Document Management Plan

4.6 Design Review

5. Deliverables

5.1 Management Plans (MPs)

5.1.1 Scope MP

5.1.2 Schedule MP

5.1.3 Cost MP

5.1.4 Quality MP

5.1.5 Risk MP

5.1.6 Stakeholder MP

5.1.7 Procurement MP

5.1.8 Communication MP

5.1.9 Resource MP

5.1.10 Integration MP

5.2 Manuals & Procedures

5.2.1 Occupational Health & Safety

5.2.2 Site Safety Program

5.2.3 Mobilization Plan

5.2.4 Environmental Protection Manual

5.2.5 Traffic MP

5.2.6 Logistics MP

5.2.7 Supply Chain MP

5.2.8 Emergency Response Plan

5.3 Licenses & Permits

5.3.1 Insurance Certificates

5.3.2 Construction Permit

5.3.3 Site Access Permit

5.3.4 Land Use & Zoning Permits

5.3.5 Electrical & Utility Permits

6. Construction Operations Method Statements

6.1 Earthworks

6.2 Concrete

6.3 Masonry

6.4 Metals

6.5 Wood, Plastics, and Composites

6.6 Thermal and Moisture Protection

6.7 Openings

6.8 Finishes

6.9 Specialties

6.10 Equipment

6.11 Furnishings

6.12 Special Construction

6.13 Conveying Equipment

6.14 Fire Suppression

6.15 Plumbing

6.16 HVAC

6.17 Electrical

6.18 Electronic Safety and Security

6.19 Exterior Improvements

6.20 Utilities

7. Project Controls

7.1 Systems and Tools 

7.2 Change Management 

7.3 Cost Control 

7.4 Focus on Price / Unit 

7.5 Performance Factors 

7.6 Trend Program 

7.7 Reporting Plan 

7.8 Scope Baseline

7.9 Cost Baseline

7.10 Schedule Baseline

8. Labour Strategy & Working Schedule

8.1 Working Rules and Pricing 

8.2 Work and Residency Permits 

8.3 Workforce 

8.4 Key Issues for Consideration 

8.5 Recruitment 

8.6 Temporary Facilities and Accommodation Plan 

8.7 Work Schedule and Shifts Timetable 

8.8 Project Calendar

9. Subcontracts

9.1 List of Proposed Work Packages

9.2 Subcontractor Work Packages

9.3 Self-Delivered Work Packages

10. Handing Over

10.1 Testing & Commissioning

10.2 As-Builts

10.3 Operation & Maintenance Plan 

10.4 Reinstatement Plan

10.5 Demobilization Plan

The project execution plan is developed during the project planning phase and serves as a guiding document throughout the project lifecycle. It is often revised and updated as needed to reflect changes in project scope, requirements, or other factors affecting project execution.

On the other hand, another key submission at the tender stage is the commercial submission. Commercial submission is the part of a bid or proposal that outlines the financial aspects of the bidder's offer and complements the bidding documents at this stage. 

It typically includes details such as the proposed pricing, unit costs, cost breakdowns, contingency budget, management reserve, payment terms, and any other commercial terms and conditions related to the contract being bid on. Commercial submission provides the financial information necessary for the client to assess the bidder's proposal in terms of cost and overall value.

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